Role Purpose
The Project Office Manager supports the Boskalis site team by managing all administrative, logistical, and organizational aspects of the newbuild project office at Fujian South East Shipyard. This role ensures smooth daily operations, supports communication between the site team and Boskalis offices (Shanghai and the Netherlands), and maintains a professional working environment for Boskalis personnel and project visitors.
The role is essential for enabling the technical team to perform their work effectively by ensuring proper office management, travel coordination, supplies, and structured project communication.
Key Responsibilities
Project Office Administration
Managedaily office operations for the Boskalis project site team.
Maintainstructured project documents, correspondence, and administrative records.
Assistthe Site Manager and discipline inspectors with administrative support, scheduling, and meeting coordination.
Prepare meeting materials, attendance lists, minutes of meetings, and action item logs.
Track outstanding actions and support follow‑up with the responsible team members.
Travel & Logistics Coordination
Coordinate travel arrangements for Boskalis personnel, including flights, trains,local transportation, and accommodation.
Liaise with Boskalis Shanghai office and Boskalis Head Office (NL) regarding bookings, authorizations, and travel policies.
Support visa applications, shipyard access arrangements, and visitor coordination.
Arrange transportation for OEM vendors, Class surveyors, and Boskalis visitors when required.
Office Facilities & Supplies
Manage the procurement, inventory, and organization of:
Office stationery and equipment
Printer/consumables
Office supplies, drinks (coffee/tea/soft drinks), snacks, and hospitality items
Ensurethe office environment remains orderly, comfortable, and well‑maintained.
Arrange small facility needs (cleaning, light repairs, replacements) in cooperation with the Shipyard.
Communication & Coordination
Actas a primary administrative point of contact between:
Boskalis site team
Fujian South East Shipyard
Subcontractors and suppliers
Boskalis Shanghai office
Boskalis Head Office in the Netherlands
Support bilingual communication (English–Chinese) when required.
Draft,format, and distribute project correspondence, notices, and administrative letters.
Document Control Support
Assist with distribution, version control, and filingof project documents such as:
Inspection reports
Drawings and revisions
Letters and transmittals
Project reports
Certificates and approvals
Ensure proper digital organization in SharePoint and project servers.
Support preparation of documentation for Owner/Class handover.
Support to Site Team & Visitors
Assist Boskalis inspectors with report formatting, scheduling, and administrative follow‑ups.
Coordinate site access for visitors, arrange meeting rooms, and provide on‑site hospitality.
Supportthe organization of project events, audits, workshops, and technical meetings.
Maintain updated contact lists of project stakeholders and external partners.
Coordination & Communication
Work closely with the Site Manager, discipline inspectors, Boskalis Shanghai team, and head office coordinators.
Communicate clearly and professionally in English and Chinese, both spoken and written.
Represent Boskalis professionally in all administrative interactions with the Shipyard and external parties.
Requirements
Education & Experience
Minimum2 years’ experience in project office management, administrative support, coordination, or similar roles.
Experience within shipbuilding, offshore, engineering, or construction projects is anadvantage.
Experience working with international project teams is preferred.
Skills & Competencies
Proficiency in English and Chinese (Mandarin) — spoken and written.
Strong organizational, time‑management, and administrative skills.
Proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint) and collaboration tools such as SharePoint.
Ability to manage multiple tasks simultaneously and prioritize effectively.
High level of accuracy, professionalism, and confidentiality.
Personal Attributes
Structured,reliable, and service‑oriented.
Strong sense of responsibility and ownership of office tasks.
Positive and professional attitude when interacting with colleagues and external parties.
Able to work independently within an international project team.
Preferably living near Fuzhou or willing to relocate.
Working Conditions
Work is performed primarily at Fujian South East Shipyard in Fuzhou.
Occasional coordination with external suppliers, government agencies, and Boskalis offices.
Long‑termposition supporting current and future Boskalis newbuilding projects in China.
本职位要求中英文均可流利沟通，可适应长期出差。欢迎投递！
